16 JUNE 22 CDD Meeting Re-Cap
Start: 16 JUN22 6:00
Present:
Supervisor Leventry
Supervisor Maurer
Supervisor Nargi
Supervisor Wick (via Zoom)
Also Present:
Jordan Lansford, DM
Mike Eckert, DC
Kyle Darin, Vesta
Scott Smith, Vesta
John Marcoonis??, Vesta
Greg Woodcock, DE (via Zoom)
Ty Thompson, PDT Legal (via Zoom)
Pete Lucadano, RedTree
III. The Board heard audience comments
VI. Staff Reports
B. District Engineer (moved report up on the agenda)
A. Tennis Court Asphalt Repair Schedule- Board direction approved for Greg to work with Counsel on a start date.
2. Stormwater Needs Analysis- The Board accepted the stormwater needs analysis 1: Supervisor Nargi 2: Supervisor Leventry 4-0
Greg to update his name in place of Jordan Lansford’s name on the analysis. *Once updated- Jordan to submit to Hillsborough County.
V. Business Items
A. Upland Claims – Ty Thompson in place of Matt Davis
Rosenburg (720 Islebay) – At the April meeting, the Board authorized Burby Engineering to inspect the property and prepare a repair estimate for the Board’s consideration. Burby visited the property in mid-May, and is coordinating with subcontractors to obtain proposals and quotes to prepare its estimate. Unfortunately, it is still trying to coordinate with paver subcontractors to obtain pricing. I have asked them to do what they can to get me a recommendation before the meeting next week. If Burby does, I will of course provide it to the Board for consideration.
*remain consistent with Cardno direction
Garcia (5719 Tortoise) – Mr. Garcia purchased the property in 2011 and alleges upland damage caused by the seawall repairs. In May, the Board agreed to initiate the upland claims process and have Cardno conduct an inspection. Cardno determined that the alleged damages are consistent with seawall movement, but that cracks in the upland retaining wall pre-dated the 2019 seawall repairs. There were some upland damages, such as the fence separation, that were not present (or at least not observed) before the 2019 seawall repairs. I have attached Cardno’s report.
The issues for the Board are whether to approve Burby Engineering to inspect the property and prepare a settlement recommendation, as well as to determine the scope of Burby Engineering’s inspection. In other words, if the Board approves Burby’s inspection, should it recommend repairs to all of the alleged damages Cardno determined were consistent with seawall movement, or only those that were not observed before the 2019 seawall repairs.
The Board approved Burby to obtain an estimate for structural repairs related to seawall movement only 1:Supervisor Leventry 2: Supervisor Nargi 4-0
Calvert (713 Islebay) – The Calverts purchased the property in 2019. They allege the seawall repairs performed in 2021 caused their pool pavers and retaining wall to separate. However, Cardno photos from 2017 identify cracking in the front face of the retaining wall. In May, the Board agreed to initiate the upland claims process and have Cardno conduct an inspection. Cardno inspected the property and determined that the alleged upland damages to the retaining wall, while related to seawall movement, predated the seawall repairs. With respect to the pavers, Cardno was unable to determine whether their settlement, which the owners have already repaired, was related to the seawall movement. I have attached a copy of Cardno’s report.
*remain consistent with Cardno direction
B. Consideration of JAH Contract- Supervisors have not received a phone call from JAH. Jordan to make an official request for Tony to attend the July meeting and send a reminder to contact the Board members.
C. Update on transition of Management Services from DPFG – provide final inventory checklist of the 65 boxes once completed. Recourse discussion will happen during the July meeting.
D. Red Tree Landscape Monthly Report
The Board approved all 3 proposals for a NTE of $16k 1: Supervisor Nargi 2: Supervisor Leventry 4-0
E. MiraBay Visual Inspection Report for 2022
F. RFQ Proposals for Engineering Services
The Board authorized District Management to proceed in obtaining an RFP from Lightning Engineering. 1:Supervisor Leventry 2: Supervisor Nargi 4-0. The RFP will be included on the next agenda.
G. Consideration of Suspension of Amenity Privileges
The Board suspended Noah Haslbeck’s amenity privileges for 90days from today( June 16, 2022) 1: Supervisor Leventry 2: Supervisor Nargi 4-0
The Board requested a suspension hearing be held for the parents of Noah Haslbeck during the July meeting. 1: Supervisor Leventry 2: Supervisor Nargi 4-0
VI. Staff Reports
A. District Counsel
1. Review of Amenity Policies
The Board approved the redline policy changes in the amenity policy and have a rule hearing in August 1:Supervisor Leventry 2: Supervisor Nargi 4-0
Boating fee public hearing will be moved to the August as opposed to the July meeting
B. District Engineer (moved to beginning of agenda)
C. District Manager
2. Update on Gate Access Closure- Hours of the gate opening will not change
D. General Manager, Field Operation Manager and Amenity Manager
1. General Manager Report
The Board held off on the screen proposal for $8000
Supervisor Leventry requested the net numbers as opposed to gross for clubhouse revenue (Kyle & Hannah)
a. Power Washing Schedule
b. Monitoring and Reporting Proposals
The Board approved the proposals from BCI for Monitoring and Reporting for $13,839 1: Supervisor Leventry 2: Supervisor Nargi 4-0
c. Boat Lift Lighting Proposal
The Board approved the Boat Lighting proposal with a NTE $19,200 1:Supervisor Wick 2: Supervisor Nargi 4-0
VII. Consent Agenda
A. Minutes from the May 9, 2022 Budget Workshop Meeting- The Board approved the minutes form the May 9, 2022 Budget Workshop 1: Supervisor Leventry 2: Supervisor Nargi 4-0
B. May 2022 Check Register
C. April 2022 Financial Statements- Jordan provided an update to the board on the financials. GMS did request invoice backup from Vesta for invoices moving forward. Estimated timeline for the online financial snapshot will be after the financial budget meeting, (August).
D. Special Assessment Receipts Schedule
E. Dock & Lift Application Review:
1. 5402 Tybee Island
2. 5320 Fishersound Lane
3. 619 Manns Harbor Drive
4. 813 Manns Harbor Drive
5. 613 Pinckney Drive
6. 5417 Wishing Arch Drive
7. 5411 Wishing Arch Drive
8. 5241 Wishing Arch Drive
The Board accepted the Consent agenda (items B-E) 1: Supervisor Nargi 2: Supervisor Leventry 4-0
IX. Supervisor Requests
Supervisor Maurer– Management will work with the county on ironing out the details in the potential transfer of the fence
Supervisor Leventry- $38k a year on free coffee and roughly $7k a year on Starbucks disposable cups. Suggestion to sell Mirabay cups and charge for coffee. Direction is for Kyle to start purchasing generic cups as opposed to Starbucks cups for a cost savings. Kyle to present a plan at the next meeting.
Supervisor Nargi- None
Supervisor Wick- None
X. The Board heard General Audience comments
XI. Private Security Session (started at 8:07pm)
Closed the security session 8:19pm
XII. Consideration of Security Issues – motion to use the credit from Envera to install 5 cameras in the places Envera has recommend 1: Supervisor Nargi 2: Supervisor Leventry 4-0
Xiii. Adjournment 1: Supervisor Leventry 2: Supervisor Nargi 4-0 8:21pm