August 18 Meeting Synopsis

Published August 18, 2017 | By Tim Nargi

Everything you may need to know from last Nite meeting;

My take was a very productive evening of discussions amongst us. It nice to see we are all working together for the betterment of Mira Bay.

– The Board would like District Counsel to review the Langan contract and termination letter to ensure that all work product is received as per the contract. (Mike E. to review contract, Joe R. to hold final invoice until counsel has reviewed)

– The Board requested the District Engineer continue to monitor seawall issues for any emergency repairs. (Greg W./Chris G. to provide any emergency issues to the Board ASAP, and to also continue to monitor and report on cap rotations)

– The Board approved a not-to-exceed amount of $50,000 for Cardno to create the certified plans for the complete seawall fix. (Greg W. to advise if Cardno will potentially exceed this amount)

– The Board approved the RFP for Design-Build Seawall Repairs in substantial form. (Greg P./Mike E./Greg W. to work together and coordinate the completion of this RFP document)

– The Board approved revised upland claim-related documents in substantial form. (Matt D./Ty T. to make changes and provide those for ratification in the consent agenda at next month’s meeting)

– The Board directed District Staff to alert residents of the new upland claims process. (Joe R. to reach out to residents that have already submitted claims and inform them that the first step in this new process will be for them to submit a claim to their homeowners’ insurance policy)

– FY 17/18 Budget was adopted by the Board with no changes to the overall assessments numbers. This included a 9% overall increase to resident assessments.

– The Board will continue the conversation regarding potential special assessments at the next meeting. (Joe R./Amanda R. to ensure that all invoices related to the seawall are still coded to the litigation proceeds fund, even if the total drops below $1.1 million)

– Proposals for the pool renovation project will be available at the next meeting. (Greg W. to provide proposals prior to due date of next agenda packet)

– The Board approved a not-to-exceed amount of $10K for additional expenses related to the clubhouse renovation project. (Ned C./Greg P. to work with contractor on these issues)

– Oak tree pruning project contract has been signed, and the work is now currently scheduled to start on 9/11/17 and will be completed prior to 10/18/17. (Joe R. to draft blast email for Elliot M. to send to the community regarding the street tree pruning project)

– The Board approved the floating dock contract at a total cost of $11,360, with the stipulation that the work will begin on 12/1/17. (Elliot M. to work out details with contractor)

– The Board approved conveyance documents for mitigation areas from the developer. (Paul C. to sign docs once final approval is given by Greg W. as District Engineer)

– For future conveyances, the Board would like to see estimated maintenance costs, if any, as a result of taking on new property. (Joe R. to provide if necessary)

– The Board approved the annual meeting schedule for the 2017/2018 Fiscal Year, keeping the same meeting schedule as this current year, with only a change in the February meeting date from 2/15/18 to 2/8/18.

– The Board approved a not-to-exceed amount of $2,500 to update the reserve study. (Joe R. to work with vendor on updating the reserve study)

– The Board approved several boat lifts pending the execution and recording of revised easement documents. (Greg W. to update staff when easements are finalized, so staff can notify residents of approval)

– The Board approved proposal from Illuminations for holiday décor. (Renee’ D. to send executed proposal to vendor)

– The Board requested invoice follow-up to be included in the next meeting agenda. (Joe R. to include response comments in agendas going forward)

– The Board recommended bonuses for staff that can find reductions in utility invoices. (Mike E. to confirm procedure for this)

– District Counsel provided an update on the status of the current litigation. There was a request to go to mediation, which is not recommended at this time. (Mike E. to provide a summary of this litigation status to Elliot M. for a blast email to the community)

– The Board changed the September meeting date from 9/21/17 to 9/28/17 and also scheduled a shade meeting for 7pm on 9/28/17. (Renee’ D. to advertise for 9/28/17 meeting and shade session and coordinate a court reporter for shade session)

– The Board approved a not-to-exceed amount of $5,000 for photo documentation of current seawall and upland status. (Greg W. to coordinate efforts on this with Joe M. as Board Liaison)

– The Board passed a motion to allow any Board member to sign for new truck purchase on behalf of the District. (Elliot M. to coordinate with Board members)

Have a great Mira Bay weekend!!