- The Board conducted a closed session to discuss security plans and options and passed a motion to award a new 3-year contract to Envera, with a possibility of expanding to a combination of virtual security and live guards in the future (CDD lawyers to draft and negotiate contract with Envera, pending performance criteria).
- The Board approved a number of Resolutions (2018-09, 2018-10, 2018-11) related to canceling the original public hearing on special assessments (2018-09), declaring special assessments for seawall litigation (2018-10), and setting a public hearing on special assessments for March 15(2018-11) ( team to issue first part of seawall assessment invoices to landowners ASAP).
- The Board approved mailed and published notices for the special assessment public hearing onMarch 15 (Rizzetta to ensure ad is placed and mailed notice is sent).
- The Board tabled Resolution 2018-12 until a contract for seawall repairs is executed (CDD lawyers to update for agenda when necessary).
- The Board reviewed responses to the Seawall Design-Build RFP and passed motions to reject one bid and direct District Staff to negotiate a direct purchase contract with Land & Sea Masters or another qualified contractor (Cardno to coordinate conference calls with contractors that picked up the RFP packet but did not bid, including Board Supervisor(s) when appropriate, and bringing options back to the Board at a continued meeting on January 31st).
- The Board requested an update on the emergency seawall repairs that were previously approved (Cardno to ensure Land & Sea Masters signs the contract and performs the work).
- The Board approved four (4) upland claims (Upland Lawyers to draft settlement agreements, Rizzetta to coordinate execution with residents).
- The Board rescinded a settlement agreement made to the resident at 511 Islebay Drive (Upland Lawyers to provide any necessary documentation in order to rescind settlement agreement).
- The Board discussed pursuing a legal malpractice suit against law firms that advised the District during the previous lawsuit regarding issues with the original seawall construction (Joe McNeil to follow up and provide options to the Board).
- The Board passed a motion to extend the completion date of the pool slide repairs to February 2nd(Cardno to work with contractor and to ensure that all pool slide and tower repairs are completed by February 5th).
- The Board requested an update on pool resurfacing proposals, which are due to the District Engineer on January 30th (Cardno to provide proposals to Rizzetta for inclusion in the February 8th meeting agenda).
- The Board discussed the clubhouse renovation project, and a couple of minor items are still pending (chairs, stair carpeting, etc.) but the entire project should be completed within approximately 2 weeks.
- The oak tree pruning project is completed for all street trees, but the change order to include clubhouse area trees needs some additional work. The Board did not approve an additional proposal to structurally prune an additional 131 common area trees (Clubhouse Manager to follow up with BrightView for a status on completing the 41 clubhouse are trees).
- The Board did not approve the construction of a maintenance shed at this time (Clubhouse Manager to provide numbers for clubhouse door repairs done internally vs. outsourced to a third party, and to work with Steve Lockum. on a cost-benefit analysis of the project).
- The Board approved a not-to-exceed amount of $5,000 for the fitness center roof repair (Clubhouse Manager to obtain proposals and coordinate repairs with a contractor).
- The District Engineer discussed working with a geotechnical contractor to investigate the pool crack (as per an audience comment, Rizzetta to send existing geotechnical reports on this issue to Cardno.).
- The District Engineer discussed the upcoming necessary road resurfacing areas with the Board (Cardno to begin working on collecting proposals for this work).
- The Board reviewed requests for additional kitchen equipment, including a vent hood (WTS to work on collecting proposals for a vent hood).
- The Board did not elect to move forward with any large scale landscape replacements at this time. The only landscape projects should continue to be removal of any dead or dying trees that pose a safety risk to the District, and the pool area refurbishment. The Board requested that the existing crown of thorn beds be cut back under the current maintenance contract (John T. to work with LTK on creating a proposal for pool area landscape refurbishment and to ensure they cut back the crown of thorn beds).
- The Board approved the consent agenda with just one additional change to the minutes, changing one of the Supervisors names on line 276 (Rizzetta. to update minutes).
- There is no need for a shade meeting as originally planned for the next regular meeting, but there could be one scheduled in the near future (CDD lawyers to advise when next shade session should be scheduled).
- The District Engineer reviewed an upcoming public hearing for zoning condition changes in a parcel adjacent to the District, which should not negatively impact the District at this time.
- The District Manager updated the Board on the status of the HCSO waterway patrols and changes in their indemnity agreement ( Rizzetta to send new version of the indemnity agreement to CDD lawyers to advise if there are any substantive changes compared to the version already executed by the District).
- The District Manager updated the Board on the status of the FEMA claim (Rizzetta to send current documentation obtained from a FEMA expert to the Board and include in an upcoming meeting agenda, if necessary).
- The Board asked about MARC pool installation approvals on canal lots (Cardno to research and advise if the District should be requesting a temporary moratorium on these installations until the seawall is stabilized).
- The Board asked about withholding previous payments to LTK for storm cleanup charges (CDD lawyers to call Ned Carr to summarize background on this issue).
- The Board discussed reducing FHP off-duty services ( CH Manager/Steve Lockum. to look at cost-benefit analysis and provide a recommendation on reducing services).
- The Board asked about dock lift approvals and would like to ensure that all necessary backup documentation is signed prior to any approvals being finalized (Cardno to confirm and send any necessary documentation to Rizzetta for the District’s records).
- The Board continued this meeting to Wednesday, January 31st at 6pm for the purposes of revisiting the seawall RFP item (Rizzetta to send continued meeting agenda to the Board, Cardno to provide any information regarding seawall design-build proposals to the meeting, and Rizzetta made arrangements and will be available to attend the meeting).
