- The Board discussed rotating the Chairman and Vice Chairman positions, but no changes were made at this time.
- The Board approved a proposal from Land & Sea Masters for emergency seawall repairs (CDD lawyers to draft contract, Cardno to coordinate schedule with contractor, which will not begin work until late February).
- The Board discussed the status of the Design-Build RFP (Cardno will send proposals to the Board upon receipt on January 12th, and assessments on individual proposals will be sent as completed, with a deadline of noon on January 17th. The Board will review the proposals at the meeting on January 18th).
- The Board discussed a potential FEMA claim but did not move forward with action at this time (Rizzetta to research FEMA consultants and provide options to the Board).
- The Board approved five upland claims, pending any changes needed to the settlement agreement (Upland Lawyers to draft settlement agreement for these claims, pending any changes that may be needed; Cardno to review the Gibbons and Lawson claims to determine if the fence is salvageable or not, since that will affect the claim amount; Rizzetta to coordinate execution of settlement agreement with residents and provide backup info and proposals if requested).
- The Board approved a not-to-exceed amount of $2,600 to remove three dead medjool palms (Landscape Oversite to coordinate with LTK).
- The Board requested an e-blast be sent to the residents to remind them of street parking rules, specifically in cul-de-sacs, due to this causing large trucks to run over the plant beds in these circles, killing plant material and damaging irrigation (Club Management to send e-blast to residents).
- The Board approved a change order not-to-exceed $9,400 for the tower repair contract (Cardno to confirm exact amount of change order with contractor; CDD lawyers to draft change order once amount is confirmed).
- The Board agreed to have the clubhouse renovation construction contractor pay a portion of the fee to replace the carpet with paint stains on the stairs (Cardno to coordinate with contractor).
- The oak tree pruning project is nearly complete and the contractor should be reaching out shortly (Upland Lawyers to perform final inspection once the work is 100% complete, including the additional 41 common area trees that were approved).
- The Board requested proposals for landscape enhancements for the pool area, and they are looking for existing landscaped areas to be refreshed in addition to simply replacing dead or dying plant material (John T. to work with LTK on planning and proposals).
- The Board discussed community security (Club Management to continue to work on rule enforcement issues and vandalism at the basketball courts; Club Management/Tim N./Paul C. reaching out to Envera to ask questions and ensure they are prepared to present to the Board at the next meeting; Club Management to work with Securiteam as a second option for security services; CDD Lawyers to provide legal ad that includes a closed meeting section on January 18th to discuss community security).
- The Board discussed a cash and net worth analysis spreadsheet (Board members to send any questions to Rizzetta so that they can be reviewed and discussed at the next meeting).
- The Board reviewed the capital project list (Club Management to provide proposals for specific projects that are at the top of the priority lists).
- The Board is not in favor of opening the gates or advertising for the community rummage sale (Club Manager to keep this internal for residents only).
- The Board held a public hearing to update the boating and waterways rules (CDD lawyers to update the rules based on revisions discussed by the Board, and send final version to Rizzetta.).
- The Board held a public hearing to update the amenity rules handbook (CDD Lawyers to update the rules based on revisions discussed by the Board, and send final version to Rizzetta.).
- The Board approved a proposal from the dog waste station vendor to perform trash pickup throughout the community (Club Management to coordinate work with vendor).
- The Board discussed a CalAtlantic fence issue in Admiral’s Pointe (Cardno to review area, CDD lawyers to engage Newland in order to work with CalAtlantic to fix the issue).
- The Board requested that recent Newland updates be sent in an e-blast to the community (Paul C.to send most recent Newland update to Club Management to e-blast to the community; going forward, Newland to send updates to Rizzetta. at least 8 days prior to the meeting for inclusion in the agenda packet).
- The Board named Steve L. as the litigation representative so that he can attend depositions being done next week.
- The Board requested that all seawall-related costs being charged to the general fund are reclassified to the seawall fund for accounting purposes (Rizzetta to work with accounting to reclass these invoices).
- The Board would like to see updated reconciliations of the new reserve fund study compared to current spending (Rizzetta to work on this for future meetings).
