Audit Committee
Start: 5:40pm
I. Roll Call
Supervisor Leventry (Zoom)
Supervisor Nargi
Supervisor Trisha
Supervisor Rodriguez
II. Selection of Audit Evaluation Criteria
Motion to include price 1: Supervisor Nargi 2: Supervisor Trisha; 4-0
III. Other Business
IV. Adjournment- 5:42pm 1: Supervisor Nargi 2: Supervisor Rodriguez; 4-0
Regular Meeting
Start: 6:00
Present:
Supervisor Leventry (Zoom)
Supervisor Trisha
Supervisor Nargi
Supervisor Walters
Supervisor Rodriguez
Also Present:
Jordan Lansford, DM
Mike Eckert, DC
Kyle Darin, Vesta
John Markunas, Field
Jenn Ashley, Amenity
Amy Palmer, Lighthouse
Brad Foran, DE (arrived at 6:39pm)
Brightview
Fieldstone
Russell
LT Kim
Sang Lee
Paul Woods, OLM
Officer presence was requested
III. Audience Comments on Agenda Items
– Share information from Supervisor Rodriguez to next agenda regarding the FL Investment Fund
IV. Presentation of Audience Comment Follow-Up Sheet
V. Business Items
Moved landscape first
G. Consideration of Formal Landscape Maintenance Proposals
Motion that all bids are found non-responsive tied to Memo from Counsel dated January 18, 2023 1: Leventry 2: Nargi (3-2; Walters and Trisha opposed) – memo attached
1. RFP Proposals: Turf & Irrigation (B1)
a. Brightview Landscape Services
b. Fieldstone Landscape Services
c. Russell Landscape
B1: Motion to direct Staff to negotiate a contract with Russell landscaping with a start date of February 1, 2023, if negotiations fail, move forward with Brightview 1: Leventry 2: Walters; 5-0
2. RFP Proposals: Plants, Trees & Shrubs (B2)
a. Brightview Landscape Services
b. Fieldstone Landscape Services
c. Lee Te Kim Care & Nursery
d. Russell Landscape
B2: Motion to direct Staff to negotiate a contract with LT Kim with a start date of February 1, 2023, 1: Nargi 2: Trisha; 5-0
Motion if negotiations with LT Kim fail, move forward with Russell 1: Leventry 2: Trisha; 5-0
Motion if negotiations with Russell fail, move forward with Brightview 1: Leventry 2: Walters 5-0
Recess at 8:07pm
Open: 8:12pm
*Supervisor Leventry exited the meeting prior to recess
A. Report of Audit Committee’s Recommendation
Motion to accept the recommendation from the Audit Committee to elect score with price 1:Nargi 2: Trisha 4-0
B. Upland Claims – Matt Davis
1. Rosser (530 Islebay) – Pursuant to the Board’s direction at the December meeting, Burby Engineering will conduct an inspection and prepare a repair recommendation. Burby has scheduled its inspection for February 3, and I have let them know that we’d like a recommendation in time for the February meeting.
C. Sports Surface Update
- Sport Surfaces – Sport Surfaces did not answer the Complaint timely. In fact, it has not responded at all. We have a filed a motion for default, and are waiting for the clerk’s office to issue that. Once issued, we’ll move for a default judgment.
D. LT Kim Weekly Reports
E. MiraBay Visual Inspection Report for January 2023 – Field Operations
F. Continued Public Hearing to Adopt the Amended & Restated Rule Regarding District Waterways & Boating Facilities, Resolution 2023-01
Motion to open the public hearing 1: Nargi 2:Rodriguez; 4-0
Motion to continue the public hearing to the February 16, 2023 1:Nargi 2:Walters; 3-1 (Trisha Opposed)
H. Update on Pickleball & Basketball Court Scheduling (Rocky Newman)
Motion to send schedule to Staff for implementation, Supervisors will review in May 2023 1: Nargi 2: Walters; 4-0
I. Easement Encroachment
1. 5707 Sea Turtle
2. 720 Pickney
Motion to approve both easement encroachment requests 1: Trisha 2: Rodriguez; 4-0
VI. Staff Reports
A. District Counsel
1. Park Square Update
2. Discussion of JAH Refund Request
B. SeaCrest HOA Presentation Regarding Development (Patti Christie; 5 minutes)
C. District Engineer
1. Update on Lyvwell Review
2. District Engineer Report
3. Hecker Update
a. 5701 Tybee Island
4. Swale Discussion:
a. 810 Islebay Swale
Motion to authorize Engineer to complete survey of swale area NTE $2000 1: Nargi 2: Trisha; 4-0
5. Earth Tech Repair Update
D. District Manager
1. Capital Reserve Fund Analysis
E. General Manager, Field Operations Manager & Amenity Manager
1. General Manager Report
2. Amenity Manager Report
3. Field Operations Manager Report
a. Approval of Work Authorizations for Fertilization
Motion to approve the work authorizations for fertilizations from LT Kim 1:Trisha 2: Nargi; 4-0
VII. Consent Agent Items / Business Administration- Motion to approve 1: Nargi 2: Walters; 4-0
A. Minutes of the December 15, 2022 Meeting
B. December 2022 Check Register
C. December 2022 Financial Statements
D. Dock & Lift Application Review
1. 5411 Wishing Arch Drive
VIII. Other Business
A. Reserve Study 2023 Project Schedule
IX. Supervisor Requests
Supervisor Rodriguez: investment opportunity, stormwater analysis
Supervisor Trisha: coordinate priorities for upcoming repair projects (including landscape)
X. General Audience Comments
XI. Adjournment: 9:41pm 1:Nargi 2: Trisha 4-0