March 15th CDD Meeting Re-Cap

Please see below for a recap of decisions made and actions required as follow-up from last March 15th night’s meeting. Follow-up ownership will be included in parentheses, if applicable.

• A resident asked about the Bay Estates Preserve gates (Club Manager to check if these can be closed during the day).
• The District Engineer discussed three proposals received for seawall repairs. The Board decided to continue the meeting until next week to give the Engineer time to review the proposals (Cardno to review proposals with vendors and provide updates to the Board by noon on Wednesday, March 21^st).
• The Board did not make any decisions on the seawall emergency repair contract and will wait until the continued meeting after a decision is made on the design-build contract.
• The Board discussed the Envera contract and directed District Counsel to continue negotiations with Envera’s attorney (CDD Lawyers to work with Envera’s attorney and bring updates back to the continued meeting next week).
• The Board approved Resolution 2018-12 (Tim Nargi opposed), authorizing the $400,000 special assessment (Rizzetta to issue invoices to landowners as soon as possible).
• The Board held a shade session on current litigation.
• The Board appointed Paul Curley as the representative to attend mediation for the current litigation.
• The Board approved upland claims for 4 residents (Upland Lawyers to draft settlement agreements).
• The pool crack geotechnical work will begin next week (Cardno to provide report to the Board, and to start lining up contractors for proposals in the event repairs are needed).
• The Board passed a motion to waive any penalties that could be assessed to the contractors for the pool slide and tower repair projects.
• The Board approved the installation of a railing at the clubhouse entrance, pending confirmation of code requirements by the District Engineer (Cardno to check on code requirements for railing, Club Manager to coordinate install with vendor if needed).
• The Board passed a motion to allow the Club Director to approve up to $5,000 in sidewalk repairs throughout the community during this Fiscal Year (Club Manager to coordinate with vendor).
• The Board did not approve the repairs for playground shade structures at this time.
• The Board tabled the seawall legal malpractice claim item (Joe McNeil to provide updates at next meeting).
• The Board passed a motion to allow District Staff to retain or change website/email vendors at a not-to-exceed amount of $3,700 (Club Manager to research and provide recommendation).
• The Board discussed reducing costs of ongoing operations.
• The Board tabled the discussion on speed bumps/traffic calming until the next meeting, at which point District Staff should provide a recommendation for what to install, where to install it, and how much it will cost (Rizetta/ Cardno /Club Manager to research and advise at next meeting).
• Paul Curley informed the Board that Newland will consider allowing residents to dredge the canal under their docks, pending confirmation of the necessary permitting. This will be negotiated between the resident and Newland (with the District Manager as conduit, if necessary), without involvement of the CDD Board.
• Paul C. provided additional Newland updates, such as lagoon rip-rap repairs, landscaping enhancements, pressure washing, and mangrove trimming.
• The Board discussed putting together some sort of statement detailing future CDD assessment estimates (Steve L. to work on this before the next regular meeting).
• Ashley A. discussed food/beverage price increases at the café.
• Paul C. requested additional information on TECO deposits (Joe R. to research and follow-up).
• The Board reviewed trustee fee increase letters from US Bank (Joe R. to update this numbers for next year’s operating budget).
• It was noted that as of 3/9/18, the District has collected $1,318,206.12 out of the total $1,595,610.97 special assessment, with only $277,404.79 still to be collected. Any funds not received by the time the tax roll is put together will have these assessments added to their FY18/19 tax bill with the 4% penalty.
• Ned C. commented on issues with golf cart usage throughout the community (Elliot M. to work on attempts for enforcement if possible).
• Paul C. informed the Board that he is considering holding an open forum on a monthly basis for any resident that would like to attend.
• A resident commented on issues with pilings on the restrictors in the canal (Paul C./Joe R. to follow up with Newland on maintenance for these).