CDD Meeting Recap ~ Oct 18,2018

Published October 22, 2018 | By Tim Nargi

Please see below for a recap of decisions made and actions required as follow-up from this week’s meeting.

  • While discussing the seawall project, the Board ratified the Hecker seawall repair contract and a proposal for filling voids in several locations. The District Engineer noted that the repairs to the 20 emergency lots should be completed no later than April 19, 2019 (Cardno to work with Hecker to see if repairs can be completed more quickly and ahead of schedule).
  • The Board directed District staff to prepare 3 separate RFPs for each section of seawall repairs (sections 1, 2, and 3) and bring those to the next meeting for Board review and approval (Cardno, CDD Lawyers to work on RFP documents; CDD Lawyers to work with Bonding lawyers on bond items as RFP is put together; Rizzetta to add reimbursement resolution to November meeting agenda).
  • The Board discussed weep hole inspections and maintenance, and it was determined that no new maintenance is required at this time (Cardno  to inspect again in 6 months and re-evaluate).
  • The Board discussed pavers on residential property that encroach on the CDD’s drainage easement at the seawall, and it was noted that the impact is minimal, so there is no action required at this time.
  • The Board discussed soil testing by H2R, and it was noted by District Counsel that the CDD does not need an agreement with H2R because these soil tests will take place on developer lots and there is no charge to the District for this service (Cardno to coordinate soil tests with H2R).
  • The Board approved two upland claims (Uplands Lawyers to send settlement agreements, with the additional language included in the Cirillo claim; Rizzetta to send settlement agreements to residents once received).
  • The Board reviewed the field inspection report and discussed several maintenance items (Rizzetta to follow up with contractor on any outstanding maintenance issues; Club Manager to provide proposals for landscape enhancements at the next meeting).
  • The Board reviewed updates to several major projects, both Cardno managed and Rizzetta managed, and Paul C. requested a project tracker be created and added to the CDD website (Rizzetta to create tracker, will send to Cardno & Club Manager for updates to each project).
    • The pool resurfacing should be completed by Nov 22 (Cardno  to continue working with contractor).
    • The pool furniture should be delivered by Nov 12 (Club Manager to work with vendor on delivery).
    • The Board approved a proposal from Canin for pool landscape architecture services (CDD lawyers to review proposal and email that was forwarded by Rizzetta. and draft a contract or addendum if necessary).
    • The Board ratified a proposal from Pro-Crete for pool deck texture coating (Cardno & Club Manager to confirm contractor completes work).
    • The Board approved a not-to-exceed of $15K for audio equipment (Club Manager to work with Canin once they start).
    • Boat lift maintenance and asphalt repairs are both fully completed.
    • Playground shades should be installed by mid to late November (Club Manager to continue working with installer).
    • The building and monument painting is in progress (Club Manager working on color schemes).
    • Power washing is on hold until staff is hired (Cardno & Club Manager to continue looking for new hire).
    • Fountain repairs are still in progress (Club Manager working with vendor).
    • Work on tiki huts should start on Oct 25 (Club Manager coordinating with vendor).
    • Dockers doors and window replacement proposal was approved (CDD Lawyer to draft agreement).
    • Boat dock roof repair proposal was approved (CDD Lawyer to draft agreement).
    • Paul C. requested that Club Manager provide updates to the Board on any large projects his staff is working on at that time during future Board meetings.
  • The Board agreed to offer a one-time amnesty to any resident that did not pay their vessel registration fines as long as they pay their original requires fees within the next 30 days, and they also agreed to return any money to residents that already paid their fines (Club Manager to coordinate with residents).
  • The Board discussed updating the Save the Manatee agreement, which could possibly change future fee amounts and fee structure (CDD Lawyer to research agreement; Cardno to follow up with Hecker on costs for repairs to navigational markers and signage).
  • The Board reviewed an amenity fee comparison but did not move forward with anything on this item.
  • The Board discussed updates with Newland, and it was noted that the deal with Park Square is anticipated to be completed by the end of the year. There was also a discussion regarding water meter transfer to the District (Rizzetta to follow up with Newland).
  • The Board approved a proposal to update signage within the community to get it up to HCSO standards so that patrols within the community can start (Greg W./Chris G. to review traffic study, current signage, and proposal to ensure that the approved proposal will get the District up to HCSO standards).
  • Tim N. provided updates to the August 30, 2018 minutes for further clarification on his rebuttal in line 111 (Rizzetta to circulate comments prior to next meeting for Board review).
  • Paul C. asked questions on several invoices (Paul C. to clarify issues on specific invoices and Rizzetta to research and provide responses; Rizzetta to research TECO deposits).
  • District Counsel provided a settlement from Lennar for partial payment to the costs of the Admiral Pointe fence repairs, which will amount to half of the lowest bid for repairs (Club Manager to work with contractor and engage with a new contractor if necessary; CDD Lawyers to work with Lennar on payment to the District).
  • District Counsel discussed potential liability from AIG to the District during the recently dismissed seawall resident litigation (Rizzetta to look for proposals for local law firms to bring to the next meeting; Upland Lawyers to provide some options for law firms).
  • The Board agreed to temporarily disable the alarm at the basketball court until Envera can fix the issue (Club Manager to coordinate with Envera).
  • The next meeting will be on Thursday, November 15, 2018 at 6pm (Rizzetta reminded current Board that newly elected Board Supervisors will not be sworn in until the December meeting, since the County does not certify election results until 2 weeks after Election Day).