Here are your highlights from the September 28th, 2017 HB-CDD meeting
– The Board approved emergency repairs for a new seawall at 4 lots: 5606 Seagrass, 5713 Tortoise, 5624 Skimmer, 5720 Sea Turtle. (Cardno to organize repairs with contractor ASAP)
– The Board also approved installation of additional weepholes (8-10 per lot) for up to 10 lots at a not-to-exceed amount of $30K. (Cardno to organize repairs with contractor ASAP)
– The Board directed staff to coordinate organized information regarding seawall repairs and other issues that can be sent to the residents via a blast email. (Cardno to send a report to CDD Manager for distribution on the 15thand 30th of each month. Utilize clubhouse staff to send blast emails to the residents)
– Design-Build RFP approved in substantial form. (Attorneys to update any changes in the RFP. Once complete, CDD management to post to website and submit advertisement)
– The Board made slight changes to the upland repair request protocol and intake form, mainly related to insurance claims and policy submissions with the intake form. (Uplands Attorneys to revise as discussed and send final forms to CDD management for posting to the CDD website)
– James Henley upland claim approved. (CDD management to send settlement form to Mr. Henley. Cardno. to work with Henley’s contractors during repairs)
– Proposals for pool resurfacing (not-to-exceed $120K) and pool slide and stair repairs ($104,404.25) approved. (Cardno to work with resurfacing vendor on possibly moving up the CDD on their schedule. Attorneys to draft contracts for services with vendors for each project)
– The Board approved a not-to-exceed amount of $40,000 for pool slide tower repairs. (Cardno to work with vendor on a proposal along with Tim N. as Board Liaison for the pool project)
– Change order for clubhouse renovation project approved in the amount of $8,640. (Attorneys to draft contract change order)
– BrightView is behind schedule on the street tree pruning project. (Follow up with BrightView for new start date. Upon confirmation, CDD management to send information to clubhouse staff for a blast email to residents)
– Boating and Waterways Rules were discussed and the Board provided direction for updates at a future public hearing. (Mike E./Greg P. to organize any changes into an updated rule document for approval at a future public hearing. Attorneys to research possibility of refunding partial registration fees for residents that previously paid $750 for vessel registrations)
– A motion for a special assessment failed, and the Board would like to revisit this topic in the January 2018 meeting agenda. (CDD management to research possibility of FEMA funding for repairs due to hurricane damage)
– The Board discussed options for any possible changes to community security going forward. (Tim N. to research options for discussion at a future meeting)
– The Board discussed several items to be included in the updated reserve study. (CDD management will relay these to the vendor, who will be on site next week to begin working on the report)
– The Board discussed outstanding Newland projects. (Paul C. will be meeting with Newland representatives and can report back to the Board)
– Egis Insurance proposal approved. (CDD management to send approved proposal to Egis and process invoice…both of these items have been completed today in advance of the current policy expiring on 10/1)
– The Board asked questions about frequent Envera sticker invoices and a treadmill repair invoice. ( to research)
– District Counsel discussed a request by Alidade for tenants of the commercial property to have access to the CDD Amenities. (CDD management will continue to follow up with Alidade, who does not pay Field O&M assessments on their commercial property)
– District Counsel discussed payment of outstanding Langan invoices, which was approved by the Board. ( to re-circulate any outstanding requisitions for Langan, to be signed by Cardno. and Paul C. for payment processing)
– The Board directed District Counsel to respond to the settlement offer that was received for the resident litigation. (Attorneys to respond to the plaintiffs)
– The Board approved to change the December meeting date from 12/21/17 to 12/14/17. ( to advertise)
– The Board requested an update on the boat lift maintenance schedule. (Cardno to follow up with Clubhouse manager on previous inspections and discussions for a maintenance plan)